# vBol

> vBol turns WhatsApp voice notes from field staff into confirmed rows in Google Sheets, Excel or Ekatm ERP. No app to install, any Indian language, and a 7 PM digest of who didn't report.

vBol is made by Vritti. Field staff save one WhatsApp number as a contact and
send it a voice note, photo or location after each job, in their own
language. vBol reads the record back for a one-tap confirmation and only then
writes it to the company's own sheet or ERP.

- Website: https://vbol.in/
- Try it: send a voice note to vBol on WhatsApp from the website
- Register a business: https://vbol.in/signup
- Languages: Marathi, Hindi, Tamil, Kannada, Telugu, Gujarati, Bangla, Punjabi, Malayalam, Odia, Urdu, English
- Destinations: Google Sheets, Excel (OneDrive or SharePoint), Ekatm ERP
- Used for: deliveries and collections (FMCG and distribution), service visits
  (field service and AMC), doctor calls (pharma reps), meter readings
  (utilities), field verification (insurance and lending), shift rounds
  (facilities and security)
- Pricing: 30-day free trial (up to 5 confirmed
  reports per person per day), then Rs 199 per user per month for teams
  of up to 100 users; a custom plan for larger teams

## FAQ

### What is vBol?

vBol is a WhatsApp-based field reporting tool made by Vritti. Field staff send a voice note, photo or location to one WhatsApp number in their own language. vBol transcribes it, pulls out the fields the company needs, reads the record back for a one-tap confirmation, and then writes it as a row in the company's Google Sheet, Excel workbook or Ekatm ERP.

### Do field staff need to install an app?

No. There is no field app, no login and no training. Staff save vBol's WhatsApp number as a contact and send voice notes to it from the WhatsApp they already use.

### Which languages does vBol understand?

Staff can speak in Marathi, Hindi, Tamil, Kannada, Telugu, Gujarati, Bangla, Punjabi, Malayalam, Odia, Urdu or English. The readback comes in the sender's own language, and the record lands in the company's sheet in a consistent format whatever language it was spoken in.

### What kind of teams use vBol?

Any team that works away from a desk: FMCG and distribution (deliveries and collections), field service and AMC engineers (service visits), pharma and medical reps (doctor calls), utilities (meter readings), insurance and lending (field verification), and facilities and security (shift rounds). It works for teams of five people or five thousand.

### Where does the data go?

Into the company's own file, not a separate dashboard: a Google Sheet, an Excel workbook on OneDrive or SharePoint, or the matching module in Ekatm ERP. Photos and GPS locations are attached to the row.

### What if vBol mishears a voice note?

Nothing is written until the sender confirms it. vBol sends the extracted record back on WhatsApp with buttons to confirm it or fix a field, and only files it once they tap confirm.

### How do managers know who has not reported?

Every evening at 7 PM, owners and managers get one WhatsApp message summarising what was filed, by whom, and which staff sent nothing at all that day.

### How much does vBol cost?

Every new business gets a 30-day free trial with up to 5 confirmed reports per person per day. After that the plan is ₹199 per user per month for teams of up to 100 people, paid once by the owner for the whole team. Larger teams get a custom plan.

### How long does it take to set up?

Most teams are filing real records the same day. Staff are added to vBol's WhatsApp number, they save it as a contact, and Vritti sets up the record types and the destination sheet with you.

## Guides and free templates

- [Site inspection report format: free Excel template](https://vbol.in/guides/site-inspection-report-format): A free site inspection report format in Excel: the checklist columns, severity levels, a filled-in example, and how to get inspectors to report from the site itself.
- [Retail store audit checklist format: free merchandising template](https://vbol.in/guides/retail-store-audit-format): A free retail store audit checklist in Excel for merchandisers: shelf, stock, display, pricing and photo checks, with a filled example and audit tips.
- [Order booking format for salesmen: free Excel order form](https://vbol.in/guides/order-booking-format): Free order booking format in Excel for distributor and FMCG salesmen: the order sheet columns, a filled example and rules that prevent wrong deliveries.
- [Monthly sales report format: free template by rep and customer](https://vbol.in/guides/monthly-sales-report-format): Free monthly sales report format in Excel: target vs achievement by rep and customer, rolled up from daily reports, with a filled example and build steps.
- [Market visit report format: free Excel template](https://vbol.in/guides/market-visit-report-format): A free market visit report format for sales and marketing teams: area, outlets visited, competitor activity, prices seen and feedback, with a filled-in example.
- [Machine breakdown report format: free Excel template](https://vbol.in/guides/machine-breakdown-report-format): A free machine breakdown report format in Excel: time down, cause, action taken, parts used and downtime hours, with a filled-in example and tips for shop-floor teams.
- [Installation report format: free Excel template](https://vbol.in/guides/installation-report-format): A free installation report format in Excel for appliances, solar and equipment: columns, serial numbers, checks done, customer handover, and a filled-in example.
- [Field verification report format: free Excel template](https://vbol.in/guides/field-verification-report-format): A free field verification report format in Excel for insurance, lending and KYC address checks: applicant, address seen, photo, GPS, outcome, with a filled-in example.
- [Field survey form format: free Excel template](https://vbol.in/guides/field-survey-report-format): A free field survey form format for survey teams: respondent, location, questions, answers, surveyor and GPS, with a filled-in example and tips for clean data.
- [Field reporting for solar installers](https://vbol.in/guides/field-reporting-for-solar-installers): What solar installation teams should record at site survey, installation, commissioning and service visits, with a filled example and tips for same-day reporting.
- [Field reporting for security agencies](https://vbol.in/guides/field-reporting-for-security-agencies): What security agencies should record on guard rounds, incidents and supervisor visits, with a filled example and how to collect it from guards without paperwork.
- [Field reporting for real estate sales](https://vbol.in/guides/field-reporting-for-real-estate-sales): What real estate sales teams should record after site visits, channel partner meetings and follow-ups, with a filled example and tips to keep the pipeline honest.
- [Field reporting for insurance and lending teams](https://vbol.in/guides/field-reporting-for-insurance-and-lending): How lenders and insurers can get a clean record of every verification, collection and renewal visit: columns to capture, a filled example and common mistakes.
- [Field reporting for facility management companies](https://vbol.in/guides/field-reporting-for-facility-management): How facility management companies can get housekeeping, maintenance and security supervisors to report daily from many sites, and see who has not reported.
- [Field reporting for construction companies](https://vbol.in/guides/field-reporting-for-construction-companies): How construction companies can get site supervisors to report progress, labour, material and issues every day, what to capture, and how WhatsApp voice notes help.
- [Field reporting for agri input companies](https://vbol.in/guides/field-reporting-for-agri-input-companies): How seed, fertiliser and crop-protection companies can record dealer visits, farmer meetings and demo plots: columns to capture, a filled example and common mistakes.
- [Daily progress report (DPR) format for a construction site](https://vbol.in/guides/daily-site-report-format): A free daily progress report (DPR) format for construction sites: date, work done, labour count, material received, issues and photos, with a filled-in example.
- [Customer complaint register format: free Excel template](https://vbol.in/guides/complaint-register-format): A free customer complaint register format in Excel: the columns to track, a filled-in example, closure rules, and how to log complaints the moment they are raised.
- [Daily collection report format: free payment collection sheet](https://vbol.in/guides/collection-report-format): A free daily collection report format in Excel: invoice, amount collected, payment mode, balance outstanding and follow-up date, with an example and tips.
- [Beat plan format (PJP): free Excel template for sales reps](https://vbol.in/guides/beat-plan-format): A free beat plan / PJP format in Excel for sales reps: day, beat, outlets, planned versus visited, with a worked example and rules for keeping beats realistic.
- [How to get WhatsApp messages and reports into Google Sheets](https://vbol.in/guides/whatsapp-to-google-sheets): How to get WhatsApp messages and field reports into Google Sheets: copy-paste, chat export, Google Forms, the WhatsApp Business API, or a ready-made service.
- [WhatsApp group vs a reporting tool for field reports](https://vbol.in/guides/whatsapp-groups-vs-vbol-field-reporting): WhatsApp group or a reporting tool for field reports? Setup, cost, language, missed reports, privacy and manager effort compared, and when a group is enough.
- [How to track field staff daily work without an app](https://vbol.in/guides/track-field-staff-daily-reports): Six practical ways to track field staff daily work in India: paper, WhatsApp groups, Google Forms, Excel, field apps and voice notes, with honest pros and cons.
- [Service report format: free field service and AMC template](https://vbol.in/guides/service-report-format): A free service report format in Excel for field engineers and AMC teams: the columns to include, a filled-in example, and how to get every visit reported.
- [Security patrol report format: free guard patrol log template](https://vbol.in/guides/security-patrol-report-format): A free security patrol report format in Excel: guard, shift, checkpoints, time, incidents and action taken, with a filled-in example and tips for shift rounds.
- [Sales visit report format: free customer visit report template](https://vbol.in/guides/sales-visit-report-format): A free sales visit report format in Excel: the fields a customer visit report needs, a filled-in example, and how to get reps to report every visit.
- [Meter reading sheet format: free Excel register template](https://vbol.in/guides/meter-reading-sheet-format): A free meter reading sheet format in Excel for societies, utilities and facility managers: columns, a filled-in example, and rules for readings you can trust.
- [Google Forms for field reporting: pros, cons and an alternative](https://vbol.in/guides/google-forms-vs-vbol-field-reporting): Is Google Forms good for daily field reports? What it does well, where it falls short for staff on the road, and when WhatsApp voice notes work better.
- [Field service and AMC reporting: a practical guide for service companies](https://vbol.in/guides/field-service-amc-reporting): How field service and AMC companies can record every service visit, close complaints, track parts and prove AMC visits, without chasing engineers daily.
- [Field reporting for pharma reps: getting DCRs on time](https://vbol.in/guides/field-reporting-for-pharma-reps): How pharma companies and distributors can get daily call reports from medical representatives on time: doctor, chemist and stockist calls, samples, and follow-ups.
- [Field reporting for FMCG distributors: beats, orders, deliveries and collections](https://vbol.in/guides/field-reporting-for-fmcg-distributors): How FMCG distributors can track beat visits, orders, deliveries, collections and outstanding every day: the report formats they need and the problems to fix.
- [Doctor call report format (MR DCR): free Excel template](https://vbol.in/guides/doctor-call-report-format): A free doctor call report (DCR) format for medical representatives: the columns to include, a filled-in example, and how to get MRs to report every call on time.
- [Daily delivery report format: free Excel template](https://vbol.in/guides/delivery-report-format): A free daily delivery report format for drivers and delivery boys: columns, a filled-in example, delivery status codes, cash collection and proof of delivery.
- [Daily work report format for field employees: free Excel template](https://vbol.in/guides/daily-work-report-format): A free daily work report format in Excel for employees who work in the field: what to include, examples for sales, service and site staff, and common mistakes.
- [Daily sales report format (DSR): free Excel template](https://vbol.in/guides/daily-sales-report-format): A free daily sales report (DSR) format in Excel for field sales teams: what columns to include, a filled-in example, and how to get reps to send it every day.
- [Daily expense report format for field staff: free Excel template](https://vbol.in/guides/daily-expense-report-format): A free daily expense report format for field staff: travelling expense columns, categories, a filled-in example, bill photo rules and how to stop month-end claims.
- [How to collect field reports on WhatsApp](https://vbol.in/guides/collect-field-reports-on-whatsapp): Four ways to collect daily field reports from staff on WhatsApp: group chats, one-to-one chats, form links and WhatsApp-native tools. How to set each one up.

## Guides in Indian languages

- हिंदी: https://vbol.in/hi/guides
- मराठी: https://vbol.in/mr/guides
- ಕನ್ನಡ: https://vbol.in/kn/guides